Amendments

Amendments are used when a range officer or agreement holder wants to make changes to an approved RUP.

Files

Here's the legislation that relates to RUP amendments, to make sure we meet legal requirements: http://www.bclaws.ca/civix/document/id/lc/statreg/19_2004#division_d2e1226

Information

There are two sub-workflows when creating amendments: minor and mandatory.

When an agreement holder initiates an amendment, they must identify if the amendment is minor or mandatory

Amendments will be handled by the versioning system, ie. Creating an amendment create a new version of the plan.

We should add some kind of navigation to view the latest approved version of an RUP.

Only 1 amendment can be in progress at a time

Minor amendments

Some amendments have to go through the decision maker process: Decision maker workflow
minor amendments may get reviewed by staff
minor amendments reviewed by staff can either be left as is or be forwarded to the DM for a “wrongly made determination”
the determination is essentially like the recommendation/approval decision portion of the initial/mandatory amendment workflow but with different options and associated statuses

Mandatory amendments

When a change is required by legislation
Staff recommends an amendment, and decision maker determines if it is necessary (do we need to add a UI for staff to do this?)
Same workflow as when working on a new RUP (including requiring AH signatures and DM review and decision)
Staff initiated amendments are always mandatory
Require AH and DM signatures

Ideas

Add another "View amendments" button to the frontend that goes to a page like the "View versions" page but filters for previous versions that are amendments - should probably get only the latest version of each amendment to show final status
need to discuss recall and discard options for amendments so that if staff or AH determine not proceed with an amendment it no longer prevents them from starting another amendment (think one amendment at a time rule)
- Can we add a button that appears in every stage of an amendment that allows range officers to bail out of an amendment? (as well, who should have the permission to discard an ongoing amendment? I would assume not agreement holders, especially if it's a mandatory amendment)

Issues

Need to address when an amendment is not accepted. Maybe copy most recent approved plan to current version. Need ability for DM to identify that a minor amendment should have been a mandatory (and capture that is the intention) and to switch the amendment type moving forward Some additional statuses are needed for minor amendments to differentiate between things like:

minor amendments stand_not_reviewed (AH made them but staff haven’t reviewed)
minor amendments stand_reviewed_noDM (staff reviewed it but determined that a determination by DM not needed so continues to stand)
minor amendments stand_reviewed_DM (went to DM for determination and they determined to let stand) There may be some associated in between statuses related to the staff person making a recommendation to DM for the determination